SQL Server feature that allows you to send email messages directly from within SQL Server. It can be configured using SQL Server Management Studio (SSMS). Here are the steps to configure DBMail in SSMS:

 

 

  1. Connect to SQL Server: Open SQL Server Management Studio and connect to your SQL Server instance.
  2. Enable Database Mail: Database Mail may not be enabled by default. To enable it, right-click on the “Management” folder in the Object Explorer, and select “Configure Database Mail.”
  3. Setup Database Mail: This will open the “Database Mail Configuration Wizard.” Click “Next” to start the wizard.
  4. Select Configuration Type: Choose the “Set up Database Mail by performing the following tasks” option and click “Next.”
  5. Choose Profile Name: You can create a new profile or select an existing one. A profile is a collection of settings that define how email is sent. Click “Next.”
  6. Configure SMTP Server: You’ll need to configure the SMTP server settings. These settings depend on your email provider (e.g., Gmail, Outlook, your company’s email server).
    • Enter the SMTP server name.
    • Specify the SMTP server port (usually 25 or 587 for TLS/SSL).
    • Choose whether to use Windows Authentication or specify a username and password for SMTP server authentication.

    Click “Next” when done.

  7. Configure System Parameters: Set the system parameters, including the account to use for sending emails and the reply email address. Click “Next.”
  8. Configure Recipients: Add email addresses to the recipient list. You can specify email addresses for administrative alerts and operators. Click “Next.”
  9. Configure Security: Review the summary and click “Next” to proceed. Ensure that your SQL Server service account has the necessary permissions to send emails.
  10. Complete Wizard: Review the configuration settings and click “Finish” to complete the wizard. If everything is configured correctly, you should see a success message.
  11. Testing: To ensure that your Database Mail is working correctly, you can send a test email. In SSMS, right-click on “Database Mail” in the Object Explorer, and select “Send Test E-Mail.” Follow the prompts to send a test email.
  12. DBMAIL Configration Send simple email:
  • This code sends a simple text-only email to recipient@someaddress.com
    EXEC msdb.dbo.sp_send_dbmail
    @profile_name = ‘The Profile Name’,
    @recipients = ‘recipient@someaddress.com’,
    @body = ‘This is a simple email sent from SQL Server.’,
    @subject = ‘Simple email’
  • Send results of a query
    This attaches the results of the query SELECT * FROM Users and sends it to recipient@someaddress.com
    EXEC msdb.dbo.sp_send_dbmail
    @profile_name = ‘The Profile Name’,
    @recipients = ‘recipient@someaddress.com’,
    @query = ‘SELECT * FROM Users’,
    @subject = ‘List of users’,
    @attach_query_result_as_file = 1;

Send HTML email HTML content must be passed to sp_send_dbmail

1.Version ≥ SQL Server 2012
DECLARE @html VARCHAR(MAX);
SET @html = CONCAT
(
‘<html><body>’,
‘<h1>Some Header Text</h1>’,
‘<p>Some paragraph text</p>’,
‘</body></html>’
)

2.Version < SQL Server 2012

DECLARE @html VARCHAR(MAX);
SET @html =
‘<html><body>’ +
‘<h1>Some Header Text</h1>’ +
‘<p>Some paragraph text</p>’ +
‘</body></html>’;
Then use the @html variable with the @body argument. The HTML string can also be passed directly to @body,
although it may make the code harder to read.

EXEC msdb.dbo.sp_send_dbmail
@recipients=’recipient@someaddress.com’,
@subject = ‘Some HTML content’,
@body = @html,
@body_format = ‘HTML’;

 

* Database Mail in SQL Server offers several benefits

  1. Automated Alerts and Notifications: You can use Database Mail to set up automated alerts and notifications for various events and conditions in your SQL Server environment. For example, you can configure email alerts for specific error messages, performance thresholds, or job failures.

  2. Scheduled Reports: You can schedule SQL Server jobs to generate reports or data extracts and then use Database Mail to send these reports as attachments or links in email messages. This is particularly useful for distributing daily or weekly reports to stakeholders.
  3. Integration with SQL Server Agent: Database Mail integrates seamlessly with SQL Server Agent, allowing you to send notifications for job successes or failures, making it easier to monitor and manage SQL Server jobs.
  4. Custom Notification Logic: Database Mail can be incorporated into your custom SQL Server applications to send notifications based on specific business logic or application events. This helps in creating tailored communication with users or administrators.
  5. Alerting in Disaster Recovery Scenarios: In case of database or server failures, Database Mail can be used to send alerts and notifications to the DBA team, ensuring that they are promptly aware of any issues that require attention.
  6. Support for HTML and Rich Text: You can send emails in HTML or rich text format, making it possible to format emails with tables, images, and hyperlinks. This is beneficial when sending visually appealing reports or messages.
  7. Logging and Auditing: Database Mail provides logging and auditing capabilities, allowing you to track sent emails, their recipients, and the status of each email. This audit trail can be useful for compliance and troubleshooting purposes.
  8. Multiple Profiles and Accounts: You can configure multiple profiles and email accounts within Database Mail, making it flexible for different scenarios or departments within your organization. Each profile can have its own SMTP server and authentication settings.
  9. Integration with External Systems: Database Mail can be integrated with external systems, such as monitoring tools or ticketing systems, to automate incident management and communication processes.
  10. Security and Authentication: Database Mail supports secure email transmission by allowing you to use authentication methods like Windows Authentication or specifying username and password credentials for SMTP servers. This helps protect sensitive data during email transmission.
  11. Scalability: Database Mail can handle a large number of emails, making it suitable for environments with high email traffic.
  12. Ease of Configuration: Configuring Database Mail is relatively straightforward through SQL Server Management Studio (SSMS), and it can be managed entirely within the SQL Server environment.

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